Automated Lead Nurturing: What It Is and How to Get Started

You’re losing leads daily — sales reps are busy, emails aren’t personalized, and manual follow-ups waste time. But here is the truth: your lead generation strategy isn’t the problem; your lead nurturing strategy is the real issue. A manual approach to lead nurturing not only drives inefficiency but also costs you quality leads, making you miss out on sales opportunities.

However, automated lead nurturing scales manual efforts that waste time and inhibit efficiency. Besides, it converts lead generation opportunities into predictable growth, allowing companies to witness a 10% or greater increase in revenue in 6-9 months. 

So, how do you get started with automating your lead-nurturing process? This article covers it all. In this guide, you will learn:

• What is automated lead nurturing
• Real-life examples of companies killing it with automated lead nurturing
• Why automated lead nurturing is important
• Eight steps to automating lead nurturing

What is Automated Lead Nurturing?

Automated lead nurturing involves using technology to streamline the lead-nurturing process. Think about it. Not every prospect is ready to buy your products or services. While they may have shown interest in your business’s offering, you still need to build relationships with them before they can eventually convert.

The key difference between manual and automated lead nurturing lies in the process. Manual nurturing relies on sales reps gauging interest levels, figuring out who needs what messages, and manually tracking follow-up, leading to inconsistent messaging and missed sales opportunities. On the other hand, automated lead nurturing eliminates these human limitations. For instance, it adapts messaging based on the prospect’s behavior rather than relying on gut feelings, sends them at the scheduled time, and tracks engagement.

Overall, lead nurturing without automation feels like a burdensome process where you have to choose between scale and personalization. You get to decide whether you reach more prospects with generic messaging or fewer ones with tailored communication. However, automated lead nurturing cancels this tradeoff. It leverages customer data, behavioral triggers, and interaction history to deliver contextually relevant messages at scale to your prospects. It’s a viable approach where you don’t have to sacrifice personalized messaging to reach more leads and drive conversions.

Real-Life Examples of Automated Lead Nurturing

Let’s explore two real-life examples of automated lead nurturing. 

Example 1: Union Leasing Leveraged Automated Lead Nurturing to Generate 50 SQLs in 90 Days

Union Leasing, a fleet management company, wanted to develop an outbound lead generation channel to target and break into new target accounts. To solve this problem, Symbiont Group, an integrated marketing agency, established an automated lead-nurturing process using HubSpot. 

They created a series of six emails to distribute and tracked each prospect’s interactions using the emails. Upon interaction, they assigned a score to each lead. Once this score passed a certain mark, Union’s in-house sales teams were notified, allowing them to contact the most qualified leads. This approach helped Union Leasing generate 50 sales-qualified leads in 90 days and added over 1,000 prospects to their lead-nurturing campaign. 

Example 2: Elliot UK witnessed a 13% Increase in Conversions with Automated Lead Nurturing

Elliot UK, a leading supplier of modular and portable buildings, faced challenges in managing a high volume of enquiries generated by their website, resulting in missed sales opportunities. As a result, they sought a scalable and automated solution to manage these enquiries and follow up on their prospects at the right time. 

With Copernica’s marketing automation software, Elliot created an efficient lead capture and nurturing system that contacted the right prospects at the right time with the right message. With these lead nurturing eamils, they could gauge and manage prospects’ level of interaction more effectively. As a result, Elliot witnessed a 13% increase in conversion rates, driving a sales pipeline of £2 million every month.

Why is Automated Lead Nurturing Needed?

Now that you have seen some real-life examples of how automated lead nurturing works, here are some key benefits of the process. 

1. Improved Segmentation and Qualification

Let’s face it – you randomly select your targeted leads. Or you expect them to move forward by themselves rather than proactively guiding them with strategic nurturing. The truth is, without a clear, defined approach, you elongate the sales cycle and delay revenue from flowing consistently as it should. 

So, what’s the solution? Automated lead nurturing. By utilizing customer data, deploying behavior-based triggers, and building automated workflows, you can observe how prospects interact with specific topics, which pages they visit, and which conversion points they ignore, creating dynamic segmentation for each prospect. This allows you to categorize the leads based on their likelihood to convert and boost your lead-nurturing efforts. 

2. Better Personalization

Automation and personalization aren’t enemies. In fact, they are perfect partners that boost your sales efforts. Every click, interaction with content, and website visit constitutes a prospect’s digital behavior that a salesperson would never track manually across thousands of contacts. 

However, this behavioral intelligence, when fed into a sophisticated lead-nurturing system, can deliver personalized and relevant messages that resonate with prospects. This approach builds trust, fosters engagement, and results in a 20% increase in sales opportunities. In short, lead nurturing results in better targeting, more qualified leads, and more predictable revenue growth. 

3. Increased Revenue Growth

It’s no longer a secret that proper nurturing can persuade and convert your prospects who aren’t sales-ready. They are not cold contacts; they are relationships in waiting, and automated nurturing is how you convert them into revenue. 

Reports revealed that nurtured leads tend to make 47% larger purchases than non-nurtured ones. So, when your automated lead-nurturing system detects that your prospects are visiting your pricing page three times in the previous week, it can automatically alert your sales reps and schedule a timely follow-up based on that engagement. This approach shows you’re not only communicating but delivering what each prospect needs exactly when they need it, ultimately driving conversions. 

4. Aligns Marketing and Sales Efforts

Since automated lead nurturing involves moving potential customers through the sales funnel, the marketing teams can provide a consistent and targeted approach to engaging leads. This approach ensures that leads are effectively nurtured and prepared for sales. As a result, sales teams receive qualified leads that are ready for conversions at the optimal time. 

Top 3 Tools to Automate Lead Nurturing

Here are the top three tools you can use to automate lead-nurturing..

1. HubSpot 

HubSpot is a customer relationship management platform (CRM) designed to help sales and marketing teams attract, engage, and convert leads efficiently. It’s a renowned tool that can help automate manual tasks, saving time and helping teams to nurture the right leads at the right time. 

With HubSpot, you can automate your lead nurturing process by using behavioral triggers — website visits, email opens, or form fills — to send timely, personalized messages. The platform scores leads based on their engagement and alerts reps when a lead is hot, so they won’t miss out on any sales opportunities. 

What sets HubSpot apart is its powerful, visual automation builder that allows you to create workflows without any technical background. Besides, its comprehensive dashboard shows a detailed life cycle of a lead, from the initial point of contact to closed deals. 

Key Features

• Automated Sequences: You can create multi-step nurturing campaigns triggered by specific behavior, such as content download. Once this happens, the system sends a follow-up email, alerts the reps, and drops them into a custom workflow based on their interest. 
• Lead Scoring: Assign points based on activities like page visits, downloads, or email clicks. This allows sales reps to gauge their level of interest, enroll them in a new workflow, and prioritize the most promising ones. 
• Email Templates + Personalization: Leverage its pre-built email templates to fill lead’s data automatically, enabling you to create more personal, relevant messaging at scale.

Pros

• Intuitive interface that requires minimal training and fosters quick adoption.
• Strong analytics and reporting dashboard to track performance.
• Seamless integrations with third-party tools to enhance workflow. 

Cons

• Lower-tier plans have limited customization.
• Higher pricing point at the professional and enterprise level, which may not be suitable for small teams and businesses.

Pricing

HubSpot’s Sales pricing plans start at $100 per month/user.

2. Pipedrive

Pipedrive is a CRM, specifically designed for sales teams to help them move prospects through their sales process more efficiently. It combines simplicity with powerful automation features, making it a sophisticated lead-nurturing tool for users. 

With its visual builder, you can monitor leads’ progress based on predefined actions and triggers. Its automation feature also handles repetitive tasks, allowing sales teams to focus on high-value activities like closing deals.

Pipedrive stands out for its clean, visual pipeline that enables you to identify a successful lead and how to move them forward. It shows where your leads are stalling so you can adjust your nurturing strategy to move them further. 

Key Features

• Workflow Automation: Allows you to create a lead-nurturing workflow that automates repetitive tasks. For instance, you can set up sequences to send personalized emails when a deal reaches a specific stage or schedule follow-ups when they open your email.
• AI Sales Assistant: Analyzes leads' online behaviors to identify which leads you need to focus on based on their likelihood to convert.
• Email Integration and Tracking: Allows you to create personalized email templates based on specific behaviors and maintain interactions within each lead record. 

Pros

• Offers an intuitive interface that requires a minimal learning curve
• Built to meet the sales team’s needs and improve their workflow.
• Affordable for small teams or businesses. 

Cons

• It’s not ideal for complex setups or enterprise needs. 
• Limited native integrations when compared to other, bigger platforms.

Pricing

Pipedrive offers a 14-day free trial, but its paid plans start at $24 per month.

3. Keap

Keap is a comprehensive CRM designed to help small businesses with lead nurturing and marketing automation. Whether it’s lead capture, follow-up, or conversions, the platform ensures to streamline all your sales processes into a unified approach.

The CRM transforms your sales activities, right from the initial point of contact up to conversions. It captures leads from multiple sources, segments based on behavior or needs, and delivers personalized content at the right moment to encourage conversions.

With its visual campaign builder, sales teams can create nurturing sequences that act based on leads’ behavior without having any technical background. Plus, its unified approach allows teams to streamline their sales processes and drive efficiency. 

Key Features

• Visual Campaign Builder: Allows teams to create multi-step lead-nurturing sequences based on specific actions and triggers. You can also switch across multiple channels like emails, SMS, or phone calls, to engage your prospects.
• Lead Segmentation and Scoring: Tracks prospect’s engagement across multiple touch points and assigns scores based on pre-defined criteria. 

Pros

• It’s an all-in-one solution that allows you to engage leads across multiple channels.
• Its automation capabilities are great for beginners, especially those without technical expertise. 

Cons

• Its pricing may be expensive for small teams or businesses
• Limited integrations when compared to bigger platforms like HubSpot

Pricing

Keap offers a 14-day free trial, but its pricing plans start at $299 per month.

How To Choose The Right Automation Tool?

Selecting an automation tool randomly isn’t the best option, as it may not align with your team’s needs and overall business objectives. However, considering these factors can influence your decision and help you make the right choice. 

1. Define Your Objectives and Needs

The right nurturing tool isn’t one with the best features or the most impressive AI capabilities. It’s the one that solves the specific problems you already know exist in your sales funnel. Ask yourself. What manual tasks does my sales team need to automate? Are my leads falling through the cracks due to irrelevant messaging? 

Identifying these pain points will help shape your team’s needs and your business’s objectives. For instance, if your team finds it challenging to create personalized messages at scale, it suggests that you need a tool to solve this problem. Identifying pain points helps you know what you lack or need to accomplish, ultimately informing your decisions.

2. Evaluate Key Features

Overpaying for flashy features you will never use won’t convert your prospects into customers. What you need, instead, is to focus on the core functionalities that can streamline your sales process and help with conversion. Here are some key features you may want to consider for lead nurturing:

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• Behavioral tracking and triggering capabilities: Choose a tool that can track your prospect’s behavior across multiple channels and set up appropriate responses. For instance, look for a tool that tracks website visits or specific page interactions, recognizes content downloads and form submissions, or monitors email engagements. 
• Lead segmentation: Find a tool that offers segmentation to help with lead management. For example, consider a tool that supports demographic and behavioral segmentation criteria. 
• Multi-channel sequences: A tool that supports a single channel will limit your nurturing efforts. Instead, consider a tool that allows you to reach your prospects on their preferred channel, whether email, phone calls, LinkedIn, or SMS.
• Integration: A tool that cannot integrate with CRMs or other third-party platforms will disrupt your workflow. Instead, look for a tool that seamlessly integrates with other tools for easy data transfer and enhanced workflow. 
• Reporting Capabilities: Find a tool that measures your sales performance. This approach allows you to identify what’s working and areas that need improvement. 

3. Consider Budget and Pricing Models

Budget and pricing aren’t just considerations — they’re the deal breakers, as they directly impact your ROI. While some tools offer expensive plans, others offer low-cost ones. Your goal is to identify and understand the full cost of implementing the software. 

As a result, you should consider factors like initial set-up and implementation costs, license or subscription fees, and training and support costs. Avoid choosing a platform that doesn’t offer the features you need, regardless of the price. Instead, invest in a solution that fits your needs and budget and upgrade as your business grows. 

4. Test and Review

Finally, test and review the tool before you make a full commitment. Explore the free trial to consider its usability, capabilities, and suitability for specific needs. For instance, an automated lead-nurturing tool with a complex interface will be challenging to use and navigate. Likewise, a tool that doesn’t offer behavioral tracking or integrations may not be suitable in the long run. In short, ensure the tool meets your expectations before you commit to a purchase. 

Also Read: The Ultimate Guide to AI Sales Lead Generation

8 Steps to Automating Lead Nurturing

Before you automate your lead-nurturing process, you need to lay the groundwork. Here are eight steps that can help you with the process. 

1. Define Clear Goals

Clear goals provide direction for your strategy and provide ways to measure success. It’s about the outcome, not only the activities. To set clear goals, identify the stage of the funnel you’re targeting. Is it the awareness, consideration, or direction stage? 

Next, make the goal specific and trackable. Avoid generic claims like “improve lead nurturing” or “improve lead conversions.” Instead, statements like “increase booking rates from email campaigns by 30% in 60 days” are more precise and provide clear directions for your team. 

2. Audit Your Lead Generation Strategy

Let’s admit it — you can’t automate a broken system. If your lead generation strategy isn’t solid, automating it will only amplify its weakness. You’d only be delivering irrelevant messages faster or using the wrong channel, preventing your from reaching your prospects. This is why you need to audit your lead generation strategy.

Here is a five-step audit framework you can leverage to ensure you don’t have a flawed approach.

• Map out each lead source and evaluate by qualification. For instance, if your leads come from organic search, calculate the percentage that matches your ideal customer profile. 
• Evaluate your lead magnet based on its ability to attract qualified prospects, not only the conversion rates. For instance, read your initial cold email. Does it address a problem your ideal buyers face?
• Examine the promises in your messaging and determine whether they align with what your nurturing and sales campaign can deliver. Avoid over-promising your prospects to prevent incorrect expectations. 
• Analyze your conversion path. Map every step from initial outreach to actual sales to reveal the flaws in the lead capture process. 
• Gather feedback from your team on lead quality to correct any erroneous assumptions. 

3. Segment and Score Your Leads

If you’re segmenting and scoring leads based on your instincts and assumptions, you could overlook the valuable ones and miss out on opportunities. Analyzing attributes such as job titles, company size, and industry manually is prone to human errors and wastes time. Besides, they don’t provide the full picture about your prospect’s intent to buy your products or services. 

However, an automated lead-nurturing program provides a more holistic approach to segmenting and scoring leads. It analyzes data from different sources, identifying characteristics, behaviors, and patterns to accurately categorize leads and score them based on their likelihood to convert. In an interview, Dunam Dunato, GTM Engineer at ColdIQ, opined on how he uses AI to extract and analyze information from public data sources like websites and LinkedIn. Then, he matches the enriched information to a predefined ICP, allowing him to segment and score leads effectively.

4. Map Out Nurturing Pathways

As a business, diving straight into automation without mapping your actual lead-nurturing pathways will lead to mediocre results. A lead-nurturing pathway isn’t some generic funnel you found on a blog; it’s analyzing the stages that show how your target audience moved through the decision-making process before they bought from you. 

Understanding what your prospects need at these stages enables you to address their goals and pain points, making them aware of the problem. This approach allows them to seek solutions before they finally decide to buy your offerings. 

5. Repurpose and Personalize Content

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A generic content fails to address your prospect’s specific needs and preferences, making them feel undervalued and disengaged. However, repurposing and personalizing your existing content provides helpful and contextually relevant content that makes your prospects feel valued and creates successful lead nurturing. 

But personalization goes beyond first name and email address. It must have behavioral context or be demographically relevant to address your prospect’s needs at any stage of the buyer’s journey. For instance, a decision-maker who downloaded a pricing guide will need a different follow-up than someone who attended a webinar. 

Anthony Natoli, Senior Account Executive at LinkedIn, offers a piece of advice for personalizing your emails. He says, “You must state why you’re reaching out to them specifically. Create a problem statement that ties to why you’re reaching out. Show them how you’ve solved the problem for similar companies — painting a picture and making them illustrate it in their mind.” Speaking directly to the prospect’s pain points and needs improves customer interactions and increases the chances of conversion.

Also, ensure your messages are relevant to your prospects. Gerardo Teijeira, GTM Team Lead at ColdIQ, advises that your ”emails must be relevant to the recipient, if it's ultra personalized but irrelevant, they won't take action or get to evaluate your solution. When an email is relevant, personalization can make all the difference and help you cut through the noise, differentiating your email from the hundreds of emails that prospects receive every day. But personalization has to be smart, and related to the rest of the email.” 

6. Implement Multi-Channel Automation

Relying on a single channel deprives you of quality leads that could boost your sales efforts. As a result, there is a need to meet them where they are. Research revealed that a B2B buyer uses an average of ten interaction channels during their buying journey. In other words, you have to engage your prospect where they are, at the right time, using the right format. 

This isn't forced communication. It’s creating sequences based on the lead’s behavior to move them forward on the buyer’s journey. For instance, you can create awareness about a problem with an email, use social media to re-engage with them, and close deals with calls. This combination quickens your nurturing strategies, enabling you to reach your audience and convert faster.

7. Launch Automated Campaigns and Test

Building and forgetting your automated campaigns after you send them once doesn’t mean your prospects will convert right away. You have to A/B test your campaigns systematically before you decide on the best fit. Here are some tips to help you during the launch process:

• Launch simple A/B tests that compare the pain points and value propositions to identify the approach that generates the highest engagement. 
• Don’t assume your send times and sequences. Try different times of the day and days of the week to determine the optimal send times. 
• Test email content before deciding on the best one. For instance, test text-only messages against video-incorporated messages to determine the one resonates with your prospects.
• Test the CTA wording, placement, and design. 

After this, you can make your campaigns go live. Set a 2-week timeframe to track its performance and iterate where necessary.

8. Track, Measure, and Optimize

If you’re setting up campaigns and you’re not tracking their performance, you’re not nurturing leads. Tracking and optimizing your campaign performance provides crucial data and insights that allow you to determine whether your strategy is working or not. 

Monitoring key performance indicators like website visits, content downloads, email opens, and click-through rates helps you to make informed decisions to refine your strategies and drive better performance. 

Also Read: How to Leverage AI for Sales Prospecting 

5 Best Practices in Lead Nurturing Automation

Now that you know the steps involved in lead nurturing automation, here are some best practices to adhere to for a successful implementation.

1. Choose the Right Automation Software

The right automation software can enhance your sales workflow, rather than disrupt it. Hence, ensure you find a software that fits your team’s needs and aligns with your overall business objectives. 

For instance, you can look for an AI lead generation tool that segments leads based on behaviors and characteristics. Or you can find a tool software integrates seamlessly with third-party platforms like CRMs, email outreach tools, and more. This approach helps perform your sales operations more efficiently.

2. Use Targeted Email Drip Campaigns

Targeted email drip campaigns are emails triggered by specific behavior or events and are sent at predetermined intervals. These kinds of emails build relationships with your prospects over a specific period. For your targeted email campaign to be effective, ensure you understand your prospects, demographics, interests, and pain points, to tailor your messaging effectively. 

Also, create a series of emails to guide leads through the buyer’s journey. For instance, if they sign up for a newsletter, you can send them a welcome email immediately. You can send an email introducing your course a day or two later. Your goal is to provide the exact information they need at the right time. 

3. Automatically Segment and Score Leads

Not all leads are equal. If you categorize them manually, chances are you’re wasting time and missing out on opportunities that could convert. To avoid this, leverage a sales automation tool to perform the job. 

These tools pull data from different sources to group leads based on their demographics, interests, and other characteristics. Then, they assign scores based on their engagement and behaviors, indicating those who are most likely to buy. This approach helps the sales teams to tailor their efforts to the most promising prospects. 

4. Personalize Content and Messaging

Nobody wants a message that doesn’t resonate with them. Hence, you have to personalize content to make them feel more interested and valued, encouraging them to move further down the sales funnel. As you tailor content based on specific needs, you capture attention faster, build relationships, and ultimately drive conversions.

5. Monitor, Measure, and Continuously Optimize

If you’re not tracking, how else would you know whether your campaign is succeeding? Monitoring and optimizing campaigns provides insights into the effectiveness of your campaigns. Track key performance metrics and make data-driven adjustments to improve your nurturing strategies and increase conversions. 

The Future Of Automated Lead Nurturing

Thanks to the development of technologies like artificial intelligence (AI) and machine learning (ML), new trends have emerged with automated lead nurturing, shaping its future. Some of these trends include:

1. Predictive Lead Scoring

Rather than relying on your guts or assumptions when scoring leads, advanced machine learning algorithms can analyze a lead’s behavior to predict their likelihood of conversions. 

2. AI-Powered Personalization 

Artificial intelligence can analyze data from various private and public sources like website interactions, CRMs, social media platforms, and emails to create hyper-personalized campaigns that address prospects’ needs and drive engagement. 

3. Omnichannel Engagement

AI will streamline personalized communication across multiple channels like emails, SMS, phone calls, and social media, ensuring leads receive consistent communication across their buying journey.

4. Conversation AI and Voice Chat

AI-powered chatbots and conversational AI allow you to understand and respond to customer interactions, offering solutions and building stronger relationships to improve engagement. 

Conclusion

If you’re still nurturing leads manually, chances are you would waste time and miss out on opportunities. Hence, there is a need to automate your lead-nurturing process to build relationships and scale your business growth faster. 

ColdIQ remains a leading outbound lead generation agency that can help to automate your lead-nurturing process to fill your pipeline with quality opportunities. Our sales experts leverage AI sales tools and implement unique approaches to nurture leads effectively across all stages and drive revenue growth. Book a demo with us today!

Frequently Asked Questions about Automated Lead Nurturing

1. What tools are best for automating lead-nurturing campaigns?

Tools like HubSpot, Pipeline, and Keap are recommended for automating lead-nurturing campaigns. They offer key features such as lead segmentation and scoring, automated sequences, customized workflow, and CRM integration to nurture leads efficiently. 

2. How does lead-nurturing automation increase conversions?

Lead-nurturing automation involves analyzing leads' behaviors and obtaining actionable insights that enable tailored communication with prospects to drive engagement and increase the likelihood of converting them into paying customers. 

3. What types of content work best for lead nurturing?

The best type of content that works best for lead nurturing depends on the stage of the buyer’s journey. For the awareness stage, you can consider blog posts and whitepapers, case studies and testimonials for the consideration stage, and free trials and product demos for the decision stage. 

4. How do I measure the success of an automated lead-nurturing campaign?

To measure the success of your automated lead-nurturing campaign, track key performance metrics such as lead quality, click-through rates, conversion rates, sales cycle time, and return on investment. 

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